Project Assistant

Job Purpose

Project Assistant provides essential administrative and logistical support.
The Assistant’s role is pivotal in facilitating the smooth operation of the unit by assisting in the implementation of operational tools and processes and contributing to the practical aspects.
This includes organizing data, managing documentation, supporting field missions, and aiding in the coordination of partnership activities to ensure effective collaboration and achievement of partnership goals.
Duties and Responsibilities

Assist in preparing operational tools and training materials.
Assists in organizing capacity-building sessions and collects data for performance evaluations.
Assists in the logistical aspects of organizing field missions, including travel arrangements and scheduling.
Support communication with partners, including drafting minutes of meeting.
Provide administrative support in documenting partnership standards and procedures.
Maintain and update a comprehensive partner database, including contact details, partnership history, and relevant notes.
Support in monitoring project implementation and compliance with standards.
Provide administrative assistance to project staff and partner CSOs.
Maintain well-organized project files and documents, ensuring efficient access and retrieval.
Assists in organizing capacity-building activities and collecting feedback on their effectiveness.

Accountability and reporting:

Perform basic quality checks on data and reports to ensure accuracy and reliability before submission.
Aid in managing tracking tools and preparing reports, including gathering data and data entry.
Supports the execution of accountability measures and documenting the impact of activities within the partnership program, such as gathering necessary documentation and feedback.
Qualifications and Experience

Bachelor’s Degree in social sciences, finance, international development, administration or any other relevant field.
Minimum of 1 year of experience in project management within the nonprofit sector.
Strong skills in using Microsoft Office applications (particularly Word, Excel and PowerPoint) and Microsoft’s online tools (particularly Outlook, Microsoft Teams and SharePoint).
Skills in supporting monitoring and evaluation activities, including data collection and basic analysis.
Effective team-player and problem solver.
Skills in assisting with the preparation of reports, proposals, and other written materials.
Efficient time and priority management with attention to deadlines.