Receptionist

Duties and Responsibilities
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate persons and office.
Answering phones in a professional manner, and routing calls as necessary. Provide basic and accurate information in-person and via phone/email.
Ensure office is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
Writing meeting minutes during meetings.
Receive, sort, and distribute daily mail/deliveries.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Assist in ordering office supplies and keeping inventory of stocks.
Keep updated records of office expenses and costs.
Perform duties such as filing, photocopying, transcribing, and faxing.
Assist in preparing meeting rooms and training rooms.
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Provide excellent customer service.
Ensure messages are passed to the appropriate staff member on a timely basis.
Manage office supplies stock and place orders.
Maintain and update company databases.
Answer requests/complaints by employees and clients.
Occasionally travel off-site to deliver/receive reports or files to/from Clients or suppliers.
Ensure the confidentiality and security of files and filing systems.
Maintain detailed reports.
Upload all documentation to the necessary storage provided by the organization.
Requirements
B.Sc / OND / HND from recognised institution.
Solid knowledge of office procedures.
A minimum of a year work experience in the related field is required.
Reside within yaba environs.
Computer literate.
Hands-on experience with office equipment (e.g., fax machines and printers)
Multitasking and time-management skills, with the ability to prioritize tasks.
Customer service attitude
Ability to be resourceful and proactive when issues arise.
Strong organizational skills with a problem-solving attitude.
Excellent written and verbal communication skills.
Attention to detail.