Documentation & Procurement Manager

Core Responsibilities

Sourcing and Supplier Management: Identify, evaluate, and select suppliers based on price, quality, and delivery speed. This includes visiting supplier plants, conducting vendor interviews, and managing relationships with vendors to foster long-term partnerships.

Negotiation and Contracting: Negotiate contracts, prices, and terms with vendors to achieve the best value for money. This involves reviewing and amending existing contracts, as well as managing renewals or terminations.

Documentation and Compliance: Maintain accurate, up-to-date records of all bought items, contracts, and vendor information. They ensure all purchasing activities comply with company policies, legal requirements, and regulatory frameworks.

Procurement Process Optimization: Develop and implement strategies to streamline the procurement process, such as using ERP/MRP systems (e.g., SAP, Oracle) and automation tools.

Inventory and Logistics Management: Oversee the flow of goods to ensure optimal inventory levels, reducing the risk of shortages. This includes coordinating with logistics teams to ensure timely delivery.

Financial Analysis and Reporting: Analyze price proposals, financial reports, and market trends to optimize costs. They prepare reports on procurement expenditures, savings, and key performance indicators (KPIs).

Team Leadership: Supervise, train, and mentor procurement staff and purchasing agents.