Receptionist/Secretary

KEY RESPONSIBILITIES

Front Desk & Reception Operations

Welcome and attend to visitors, clients, and guests in a professional and courteous manner

Answer and direct incoming calls, take messages, and handle inquiries promptly

Manage appointment scheduling, maintain visitor logs, and coordinate meeting room bookings

Receive and distribute incoming mail, packages, courier deliveries, and outgoing correspondence

Maintain a clean, organized, and professional reception area at all times

Secretarial & Administrative Support

Provide administrative support to management, including drafting correspondence, memos, and reports

Schedule and coordinate meetings, appointments, and travel arrangements for staff and management

Take meeting minutes, maintain accurate records, and follow up on action items

Manage office filing systems (both physical and digital) and ensure proper documentation

Monitor and replenish office supplies, pantry items, and coordinate with vendors for restocking

Handle routine office errands and liaise with service providers for office maintenance needs

Assist in organizing company events, meetings, and workshops as required