Finance Assistant

Responsibilities and Task
Treasury & Cash Follow-up:

Manage the cashbox and ensure the safe keeping of cashbox
Prepare and follow up the pay-outs and cash advances, within established guidelines
Guarantee security of the cashbox and confidentiality of information
Process receipts and invoices for cash payments
Do daily physical inventory of the cashbox with the Finance Officer
Ensure the daily worker payments
Finance & Accounting Management:

Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
Assist in the preparation for the external audit visits (donor and coordination visits)
Archiving Finance record:

Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
Manage the physical archival of Finance files as per the archiving process at the base level
Priorities of the Department:

Be responsible of all cash payments and relevant protocols related to the base
Ensure the accountancy hard copies quality
Scanning of all finance documents
Ensure that the cash security procedures are implemented and respected
Mandatory Requirement

Language skills: Fluent in Hausa and English, intermediate in Kanuri is appreciated
Education degree: University Degree in Finance, Accounting, or another relevant degree
Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
Knowledge and skills: Good analytical and writing skills
Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Assets
Interests:

Strong motivation to help people in need
Accounting and finance
Transversal skills:

Well organized
Ability to take initiative to deal with difficulties encountered in daily work
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Autonomy, neutrality, hard worker
Able to manage stress and pressure
Salary
N313,010 / Month.