Administrative Manager

Specific Objectives and Associated Actions
Ensure human resources management of the base:

S/he works in collaboration with the Field Coordinator and HR coordinator to set up Human Resources (HR) procedures and management tools in compliance with the labour regulations of the country of intervention, the internal staff regulations (ISR) as well as the HR guidelines, and monitors risks associated with HR issues in the base.
S/he works, under the responsibility of the Field Coordinator, and in link with other departments’ heads on reviews / optimization of the HR structure of the base.
S/he implements HR rules, procedures and tools in the base regarding: new HR regulations, national staff contracts, procedures of recruitment, payroll operations, implementation of appropriate working conditions, HR records electronic and physical records.
S/he ensures the administrative management of national staff, in particular, payroll operations, monitoring absences, the construction, updating and archiving of personnel files.
S/he assumes or delegates responsibility for the integration of any new employees at the base, and ensures, in particular, that logistical, administrative, HR and financial procedures, as well as procedures for the use of communication and transportation are explained and understood.
S/he suggests possible updates to the ISR in terms of rules, procedures and tools relating to recruitment, remuneration, administrative management, disciplinary aspects and management of individual career development within the organisation.
S/he controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service.
S/he contributes to the organisation of recruitment (provisional planning, advertisement, applications, and interviews) for all departments.
S/he participates in the hiring process, as well as in any decisions related to the termination of employment contracts of national employees at base level.
S/he ensures compliance with PUI’s internal rules of procedure at base level.
S/he ensures that all national employees are subject to a written evaluation as per PUI Nigeria internal guidelines.
S/he completes training programmes for the national staff (administrative aspects, logistical regarding procedures) on and as needs basis.
S/he handles the management of interpersonal conflicts that arise on his/her base, and refers the matter to the field coordinator, in the event that s/he is not able to resolve dispute.
S/he ensures a follow up of employees’ careers for the national staff, in collaboration with the project managers, Logistician and Field Coordinator.
S/he is the guardian of the image of PUI in his/her area of operation, and in that capacity ensures that the entire staff under his/her authority displays behaviour consistent with the values upheld by the organization, and with full respect for the local culture.