Executive Assistant / Lawyer

Job Description

The Executive Assistant (EA) to the Chief Executive Officer (CEO) will be responsible for the management and administration of the MD/CEO’s office.
S/he is to support in ensuring that the policies and procedures of the organization are fully complied with in collaboration with other team members.
S/he will manage the physical and electronic documents by maintaining documentation, filing systems, and a contact database.
Job Functions / Responsibilities:

Perform accurate legal research and analysis.
Interpret laws, rulings and regulations in legal documents.
Compile, proofread and revise drafts of legal documents and reports.
Daily record keeping with electronic and hard copy filing of documents.
Obtain relevant information from other organizations or agencies.
Create and organize information, and generate reference tools for easy use by the office.
Prepare and format legal and management reports.
Maintained and update databases and tracking systems
Respond to all case-related queries.
Ensure efficient and effective administrative information and assistance.
Preparing financial statements, reports, memos, invoices letters, and other documents.
Ensure that key messages align with vital business strategies
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
Maintaining comprehensive and accurate records and performing minor accounting duties where applicable.
Assist in travel arrangements logistics, expense reports, and all items to ensure a successful trip.
Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
Answering phones and routing calls to the MD/CEO.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Responding to MD visitors and deciding whether or not they should be able to meet with him.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Making travel arrangements for executives.
Opening, sorting and distributing incoming, emails, and other correspondence that belong to MD/CEO.