Entry-Level Executive Assistant

We seek a highly organized and detail-oriented individual to join our team as an Entry-Level Executive Assistant. As an Executive Assistant, you will provide administrative support to The Managing Director and ensure the smooth operation of the office.
You will play a crucial role in assisting with various tasks and projects, managing schedules, coordinating meetings, and maintaining effective communication within the organization.
Responsibilities

Provide administrative support to the executive team, including calendar management, travel arrangements, expense reporting, and meeting coordination.
Manage and organize executive schedules, ensuring appointments and meetings are scheduled efficiently.
Prepare and distribute correspondence, memos, reports, and presentations as required.
Assist with the preparation and coordination of meetings, including agenda creation, meeting room setup, and document preparation.
Take meeting minutes and follow up on action items to ensure timely completion.
Screen and direct incoming calls and emails, responding when appropriate or forwarding to the appropriate team member.
Collaborate with other administrative staff to ensure smooth operations of the office, including ordering supplies, coordinating maintenance, and managing office equipment.
Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met and work is completed accurately.
Continuously seek opportunities to improve administrative processes and procedures to enhance efficiency and productivity.
Maintain high confidentiality and handle sensitive information with professionalism and discretion.
Conduct research and gather information to support decision-making and provide recommendations as needed.
Assist with special projects, such as event planning, marketing initiatives, or other company-wide activities.
Requirements

Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred.
Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Ability to maintain a high level of professionalism, confidentiality, and discretion.
candidate must reside within Ajah and its environs.
A minimum of 2 years of experience in an administrative or executive support role is a plus.
Exceptional organizational skills with the ability to multitask and prioritize effectively.
Strong attention to detail and accuracy in completing tasks.
Excellent verbal and written communication skills.