Job Summary<\/p>\n
<\/p>\n
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team remotely.<\/p>\n
The ideal candidate has prior experience working in a law firm or legal department and is comfortable handling legal documentation, deadlines, and confidential information.<\/p>\n
Responsibilities<\/p>\n
<\/p>\n
Prepare, format, proofread, and manage legal correspondence, briefs, contracts, and other documents. Maintain organized electronic and cloud-based filing systems for case files ensuring confidentiality and easy retrieval.<\/p>\n
Professionally handle incoming calls, emails, and inquiries. Act as a liaison between lawyers, clients, courts, and external agencies. Schedule and coordinate meetings, hearings, and appointments across multiple time zones.<\/p>\n
Manage calendars, travel arrangements, and expense reporting for legal staff. Assist with billing processes, time entry, and invoice preparation using legal-specific software.<\/p>\n
Monitor and track critical case deadlines, court dates, and filing requirements. Assist in ensuring all administrative processes comply with legal industry standards.<\/p>\n
Proactively manage the remote administrative workflow, including digital mail sorting, on-boarding of new clients\/matters, and maintaining virtual office supplies and resources.<\/p>\n
Accurately transcribe legal dictations, recorded meetings, and client consultations. Produce clear, well-structured minutes and summaries for internal and external use, ensuring no loss of critical detail.<\/p>\n
Identify opportunities to streamline administrative workflows and improve efficiency. Support the implementation of new digital tools, templates, and filing protocols. Assist in training junior staff or interns on firm procedures.<\/p>\n
Requirements<\/p>\n
<\/p>\n
A Bachelor\u2019s Degree with a First class or Second Class Upper Division in Law.<\/p>\n
At least 2+ years of proven experience working in an administrative capacity within a law firm or legal department. Experience in a remote or hybrid setting is a strong plus.<\/p>\n
Demonstrated knowledge of Nigerian court structures, litigation procedures, and legal document nomenclature (e.g. affidavits, summons, pleadings, judgements).<\/p>\n
Demonstrated understanding of solicitor-client privilege, duty of confidentiality, and professional conduct rules as they apply to administrative staff. Must demonstrate an unimpeachable record of handling sensitive case information.<\/p>\n
Familiarity with the process of preparing and filing court processes at High courts, Magistrates\u2019 Courts, Court of Appeal, or Supreme court. Experience with e-filing platforms currently in use in Nigerian judicial divisions is a strong advantage.<\/p>\n
Ability to draft routine correspondence such as letters of demand, reminders, acknowledgement letters, and internal memorandum with minimal supervision.<\/p>\n","protected":false},"author":790,"featured_media":0,"template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"_promoted":"","_job_location":"Nigeria","_application":"odixcityconsulting@gmail.com","_company_name":"Odixcity Consulting","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":1,"_job_salary_currency":"","_job_salary_unit":""},"job-types":[3],"class_list":{"0":"post-20746","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_type-full-time","7":"job-type-full-time"},"_links":{"self":[{"href":"https:\/\/www.jobsinnaija.com\/index.php?rest_route=\/wp\/v2\/job-listings\/20746","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.jobsinnaija.com\/index.php?rest_route=\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.jobsinnaija.com\/index.php?rest_route=\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/www.jobsinnaija.com\/index.php?rest_route=\/wp\/v2\/users\/790"}],"wp:attachment":[{"href":"https:\/\/www.jobsinnaija.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=20746"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.jobsinnaija.com\/index.php?rest_route=%2Fwp%2Fv2%2Fjob-types&post=20746"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}